Easy Ways to Convert Files to PDF

PDF. If you’ve ever worked with a computer or conducted business, you’ve most likely heard the acronym before. But do you know what it stands for? PDF refers to a portable document file. It is a type of file created by technology company Adobe Systems that facilitates file exchange. The philosophy behind PDFs is that a file is most useful when it can be opened and read no matter what type of device a person is using and no matter what word processing program or fonts are installed on a computer. PDFs ensure that a person views the document as it was originally designed and not skewed by whatever software program it opens in. If you’re new to PDFs, they might sound daunting. However, in actuality, they’re very simple to create, and once you start using them, the benefits will become clear to you. To learn more about converting your files to PDF format, check out these four easy ways to make PDFs that don’t required you to be a tech expert in order to understand.

Microsoft Office Suite

If you are typing a Microsoft Word document, you can use the program itself to convert your file from a .doc to a .pdf. Different versions of Microsoft Word offer this function in different places. Many versions of Word give you the option in the “Print” command screen: Go to "File," then select "Print." There should be a drop-down menu labeled "PDF." Choose "Save as PDF," and your Word program will export your file as a PDF to wherever you tell it to. Some versions of Microsoft Word offer the option as its own function; to find it go to "File," "Export" then "Create PDF."

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PDF Conversion Websites

If you aren’t using Microsoft Word, you can still convert your document to a PDF. One of the best ways is a free PDF conversion website, like Print in PDF or PDF Online. These sites won’t ask you to install anything or enter any payment information, so if you get to a site that does ask you for any of that information, don’t use it. (It is appropriate, however, to provide your email address.) Once you find a website you like, click "Browse" to find the document on your computer, then choose the document you want to convert and upload it. The website will either provide you with the converted file directly or email it to you.

Google Docs or Spreadsheets

If you’ve turned to Google for your word processing needs, you can also use that program to convert a file into a PDF. To convert the file in Google Docs, click the hard-drive button next to the “Create” button. Then, select the file you want to convert and click “Open.” Make sure your upload settings are right, and then start the upload. Once the document is uploaded, you can save it to your computer as a PDF. Go to "File," then "Download," then "Save as" and choose "PDF."

PDF Utilities

There are specific utilities whose sole purpose is to convert files to PDFs. Two popular PDF utilities for Microsoft Windows users are PDF995 and CutePDF. After downloading and installing the utilities, open a file in Word and use the "File," then "Print" command. On the installed printer list, choose the PDF utility as the printer, and when you click "Print," your file will be converted.